6 Ways To Easily Manage a Hybrid Workplace
Do you own a hybrid workplace? Are you in search of ways to easily manage a hybrid workplace? Now, as we have gone through a time after the pandemic called the “new normal,” leaders are dealing with the new reality of managing a hybrid workforce. This means having a team that consists of some employees working from home, some working in the office, and others doing a mix of both. There is no single way to create a hybrid workforce or team, as it can vary depending on the specific situation.
Every company or group has its own schedule for when, how, or if they will resume working in person. And in a bigger picture, many organizations want things to go back to how they were before, but at the same time, they want to keep being efficient and prevent too many people from feeling exhausted.
- What Does a Hybrid workplace Mean?
- Important Skills for Managers in a Hybrid Workplace
- 9 Applicable Hybrid Work Tips That Every Organizational Manager Should Know
What Does a Hybrid workplace Mean?
A hybrid workplace model combines working at the office and working from home to give employees more options and support. In a hybrid workplace, employees usually have more freedom and a better balance between work and personal life. This helps them feel more involved and interested in their work.
Important Skills for Managers in a Hybrid Workplace
In a mixed work environment where both remote and in-person work are practiced, managers need certain skills to be effective. These skills include excellent communication, adaptability, and the ability to solve problems. Managers must also be able to encourage teamwork and collaboration among team members, even if they are not physically present. Additionally, it is crucial for managers to be well-organized and able to manage time effectively to ensure productivity and efficiency in the hybrid workplace.
Your manager training program should include classes that teach communication, leadership, and basic coaching skills. If you are teaching people for a mix of remote and in-person work, here are 5 important skills to include in their training to help them overcome challenges.
1. The Leadership Role In Hybrid Work
Hybrid working is a newer idea, even if your employees have already worked from home before. Help your managers learn how to lead hybrid workers by giving them a course that teaches the essential skills and knowledge needed for success.
A simple course can help them understand what is most important. It will also give guidance and advice for helping team members adjust to the new way of working.
Leaders need to talk clearly and in a way that everyone can understand to make sure everyone knows what’s important and feels connected.
This can mean helping them learn the abilities to talk using various methods. For instance, we can teach you how to use video conference properly, write effective emails, have good email manners, or use messaging apps to stay connected with your team and stay focused on your work.
Communication training can also help make sure that every employee’s opinions and worth are acknowledged and respected. Working from home can make employees feel like they are not connected to their team.
Learning about effective ways to communicate clearly and listening actively can help managers to give feedback in a clear manner and motivate remote workers to express themselves and feel heard.
3. Building Trust
The relationship between a manager and employee is really important, especially when the manager is the employee’s main connection to the company.
Leaders need to gain trust from their employees so that the employees feel comfortable seeking guidance or assistance with solving problems.
Courses that teach leaders how to work well with others and build trust will help them connect employees with your organization. Feeling more involved will also help employees to perform their best.
4. Fighting Proximity Bias
Proximity bias means that leaders tend to treat employees who are physically at the office better than those who are not there.
Employees who work away from the office are sometimes forgotten about or treated unkindly simply because people tend to forget about them. Employees who are less visible are often left out of important meetings and special projects, given lower ratings on performance reviews, and less likely to get promoted.
If managers don’t learn how to notice and prevent favoritism towards certain employees, they may cause highly skilled workers to either leave quietly or decide to find another job where they are appreciated. Ensure that your workplace is fair by teaching managers to identify and prevent proximity bias before it happens.
Even if leaders know about the tendency to favor those who are physically present, they may still struggle with how to involve employees who are not at the office. Provide training that helps individuals understand and address the difficulties experienced by their employees who work remotely.
Teach them skills and give ideas on how to involve remote employees more often in conversations and decision-making discussions. Teach them how to come up with and carry out plans and methods that will make sure everyone on the team feels included and welcome.
9 Applicable Hybrid Work Tips That Every Organizational Manager Should Know
1. Employee Engagement is Necessary
One of the most well-known stories about an employee being very engaged is when President Kennedy spoke to a janitor at Nasa and asked what he was doing. The janitor responded by saying, “I’m helping to make it possible for us to send a person to the Moon.”
It is just as important to keep employees excited and focused on their work in a hybrid workplace as it is in a traditional workplace.
Workers do not have to be in the same place to connect and care about the company and its goals.
Make it certain that your employees understand:
- Make sure you have everything you need, including resources and tools.
- Get praise when you do well.
- To develop and acquire new knowledge.
- Make sure you care about what others think.
This might be a bit difficult to do, but it is still very important. Doing the necessary work will lead to long-lasting outcomes.
2. Objectives Must be Clear
To make sure workers do well, you must make sure they understand what you want them to do. For a manager, this means establishing clear goals and measuring important outcomes.
It is also helpful to make sure workers understand how their job contributes to the overall goals of the organization. This is about more than only setting goals once a year.
Instead, focus on consistently evaluating and managing performance through regular assessments. We have all noticed how businesses can change rapidly and this is why employee goals need to be adaptable.
Managers need to know when priorities change and decide when to go in a different direction.
3. Be Open To Changes in Your Strategy
Every organization has their own way of hybrid working. You might face unexpected challenges while implementing your training plan.
The right LMS software makes it simple to update training and implement changes fast. Stay open to new ideas and be ready to make changes and include new parts when necessary.
4. Measure Success
If you want to make sure you get good results from your training, you need to know how to recognize when it’s working. Create objectives for your training and establish measurable signs to determine if you have achieved those objectives.
Afterwards, make sure to regularly check and monitor the results so that you can quickly identify any issues and take immediate action to resolve them.
For example, you might have a goal that states all managers should finish their training during the first three months. If not many people are finishing on time, see where they are getting stuck.
If many people are leaving the training at a specific point, you should review that part of the training to ensure it is easy to understand.
5. Choose the Right Software for your Hybrid Work
It is important to have the correct hybrid work software, but it can be difficult to figure out which one is best because there are so many options to choose from.
The most important thing about this software is that it lets you easily book desks and meeting rooms from anywhere. You can’t have desk hoteling or hot desking without it.
As a manager, it is important for you to use correct information to make the most of your hybrid workplace. If you do this, you can see how often your team visits the office and uses the space. This will help you make better decisions about how to organize your workplace.
Your hybrid work solution needs to have advanced workplace analytics so you can keep track of how often and when your desks and spaces are used each month, week, and day.
Thirdly, it’s important to understand that many of us already have too many apps. It can be annoying to find out you need one more.
Instead of making a new app that people have to learn, think about using software that works with the tools you already use. This could be Microsoft Teams and Outlook or Slack, for instance.
This means that your employees can reserve desks and meeting rooms without needing to switch from their preferred applications. A successful combination of the things mentioned before, with added helpful features, is Office RnD Hybrid.
6) Hybrid Work Policy Should be Strategic
Returning to the office every day is not likely to happen soon. It is important to have a plan for how and when to bring employees back to the office while also reconsidering your hybrid work policies.
There are two ways to do something, called mandate and magnet. It’s usually a good idea to combine both ways.
With a mandate approach, workers have to come into the office for a specific number of days each week.
For example, perhaps your company needs all employees to come to work two times every week. Magnet, however, wants to make the office a place where people want to gather and work together, rather than feeling like they have to be there.
Consider what activities or reasons people enjoy gathering for, and ensure that the office provides those opportunities.
You can use your existing knowledge or talk to your employees to explore different choices. Create an office environment that is full of energy and enjoyable, making it a desirable place for people to gather and collaborate on tasks.
We have discussed everything about hybrid work and how to make rules for your workspace in the e-book that you can download for free.
The key to making a hybrid workplace successful is for everyone to communicate well and work together as a team. To successfully manage a hybrid workplace and make employees feel supported and connected, organizations should give clear and simple instructions, offer flexible working hours, establish clear rules and expectations, use suitable technology for remote work, resolve any conflicts that arise, and prioritize employee wellbeing. Businesses can stay successful in a hybrid workplace if they have the necessary tools, resources, and guidance to help them reach their goals.